Can we allow voting by proxy?
A discussion in Volume 75 No. 4 Fourth Quarter 2014 issue of The National Parliamentarian page 14-15 highlights voting by proxy. It explains that if voting by proxy is not authorized in the bylaws or a higher governing document, vote by proxy is not allowed. If proxy voting is authorized, the rules that govern the organization must be followed. Proxies don’t count toward a quorum; any deviation from that must be spelled out in the bylaws or a higher governing document. RONR (11th ed.), p. 428 l. 34-p. 429, l. 2 says that “Ordinarily, it should neither be allowed nor required, because proxy voting is incompatible with the essential characteristics of a deliberative assembly in which membership is individual, personal, and nontransferable.” However, keep in mind that “from a parliamentary standpoint, procedural rules contained in state law supersede the rules adopted by the organization, including the organization’s parliamentary authority, such as Robert’s Rules of Order.”
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